TERMS AND CONDITIONS

Payment for the Tour
The deposit must be paid to confirm the booking. Full payment for the trip is required at least 14 weeks before the date of departure. In all cases, time shall be of the essence. If final payment is not made timely, the booking will cancel automatically with applicable cancellation charges imposed.

Refunds
No refunds will be made for any unused trip features.

Additional Charges
Cancellation of Tours

a) AFRICAN CLASSIC ENCOUNTERS will not cancel a trip after the client has paid in full unless it becomes necessary to do so as a result of actual or threatened war, civil strife, industrial dispute, terrorist unrest, active or threatened disaster, fire or adverse weather conditions or for reasons of group comfort or safety, if a group tour does not have enough participants to make it economically viable or because of any other adverse happening beyond the control of AFRICAN CLASSIC ENCOUNTERS. Any such cancellation shall be in the absolute discretion of AFRICAN CLASSIC ENCOUNTERS.

b) In the event of any cancellation, AFRICAN CLASSIC ENCOUNTERS will inform the client without delay and use its best endeavors to offer suitable and comparable alternatives.

c) In the event of a cancellation by AFRICAN CLASSIC ENCOUNTERS, client will be fully refunded for all monies paid it, but not for any other charges to or payments made by participant.

Cancellation of Tours by Passenger
If a client wishes to cancel a tour once booked, the following cancellation charges will apply.

LENGTH OF TIME
BEFORE DEPARTURE

More than 14 weeks

 

CANCELLATION
CHARGES

Lost deposit

 

14 weeks - 12 weeks

 

30% of Tour Cost.

 

12 weeks - 8 weeks

 

50% of Tour Cost

 

8 weeks - 4 weeks

 

75% of Tour Cost.

 

4 weeks - departure

 

100% of Tour Cost

 

 

All cancellations must be in writing and signed by the client, and received and acknowledged by AFRICAN CLASSIC ENCOUNTERS.  Any changes made to the itinerary once travel has commenced will be for client's own account and will be subject to cancellation policies imposed by suppliers.  An administration fee of $400.00 PER PERSON will be deducted of the initial deposit and applicable to cancellation more than 14 weeks before departure.
 

Alteration of Tours

a) AFRICAN CLASSIC ENCOUNTERS reserves the right to alter a tour itinerary if it or the local ground handler or safari operator believes such is necessary or advisable for reasons of convenience, comfort or safety.

b) If a client wishes to alter any tour prior to its confirmation by AFRICAN CLASSIC ENCOUNTERS, AFRICAN CLASSIC ENCOUNTERS will, upon written request, use all reasonable endeavors to bring about such alterations. If the itinerary has already been confirmed and the client then wishes to change, AFRICAN CLASSIC ENCOUNTERS may, at its discretion, levy a reasonable charge per alteration as well as for communications or other costs, expenses or charges that my be incurred.

Documentation
Participants will need a valid passport (it must be valid for up to a year after the return date – and TWO BLANK PAGES  need to be available in the passport). AFRICAN CLASSIC ENCOUNTERS is not responsible for any loss of damage of travel documents or failure by the client to conform to entry requirements stipulated by the countries they are visiting. It is the tour participant's responsibility to ensure passports, visas, travel permits, health certificates, inoculations, or other required documentation are obtained, current and in order.

Carriage by Land, Sea, and Air

Carriage by land, sea and air is subject to the terms and conditions of the carrier with whom you travel and to international conventions some of which may limit liability. Land, sea and air travel are also subject to operational decisions of carriers and air and sea ports which may result in cancellation, delays or diversions, over which AFRICAN CLASSIC ENCOUNTERS has no control and for which AFRICAN CLASSIC ENCOUNTERS accepts no liability whatsoever.


Baggage
Baggage is at owner's risk throughout the tour.


Tropical Diseases

AFRICAN CLASSIC ENCOUNTERS  is not qualified to convey medical advice. We encourage you to consult your doctor for specific medical advice about any activities or destinations. He or she is most familiar with your personal medical history and is best qualified to determine your particular needs.  Malaria precautions needs to be taken for safari in Africa.

BELOW ARE ADDITIONAL RESOURCES FOR TRAVEL MEDICAL INFORMATION:

  • Centers for Disease Control & Prevention (CDC); for traveler's information, call toll-free 877/394-8747 and follow the recorded instructions, or visit www.cdc.gov/travel

  • travelers' clinics usually associated with university medical centers

  • state or county public health departments

  • Local libraries; look for a current edition of Health Information for International Travel, published by the U.S. Department of Health and Human Services


Terms and Conditions

These terms and conditions govern the relationship between AFRICAN CLASSIC ENCOUNTERS and you, the client, to the total exclusion of any other terms and conditions except as provided in other AFRICAN CLASSIC ENCOUNTERS documents. When you book travel related services with AFRICAN CLASSIC ENCOUNTERS, you are acknowledging that you understand all these terms and conditions.  


Additional Charges

Additional charges may be added should AFRICAN CLASSIC ENCOUNTERS incur increases in charges for fuel, accommodation, park entrance fees, supplies, cost increases or other unexpected additional charges. Such additional charges will be paid at the time the cost of the trip is due, or if such date has passed, no later than 7 (seven) days after written notification of the additional charges has been received.


Insurance
We strongly recommend that travelers purchase trip cancellation and interruption insurance as protection against an emergency that may force you to cancel from or leave an expedition while it is in progress. Contact African Classic Encounters for more information or CSA Travel Insurance.

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